What The Product Does
Bookings & Knowledge Sharing
The Can Mezannine Intranet allows Can's members to book meeting rooms and hotdesks, stay up to date with upcoming events and more.
Members of the Intranet can see, in real time, whether their desired room is available at the date they picked and with the resources they chose.
Aside from meeting room reservations, users can also book working desks.
Resources & Cost
Each room can have resources assigned to it and a usage cost.
From within the Planner view, users can see how many rooms are free/occupied for each day.
Duplicate bookings data on the Salesforce platform, for increased data security.
Why the product was needed
Serving A Serviced Office Space's Requirements
Separate Internal & External Users
Internal users do not pay for their bookings. External users do. Thus, we needed to accommodate this requirement.
Prior to releasing this project, bookings were kept entirely on SalesForce's servers. While this was lucrative, it left CAN heavily dependent on a third party system.
What Technical Challenges It Overcame
Build a tool powerful enough for a big company, but flexible enough for a young startup.
Integrate With Salesforce
All bookings are synced with CAN's SalesForce account, providing data redundancy. At the same time, SalesForce provides access to detailed reports, allowing the CAN booking system to run extremely lean.
Conference rooms can be booked standalone or in groups. To avoid overlapping bookings, used rooms also block access to the groups they could belong to. For instance, let's say there are three rooms: A,B,C. These can also be grouped as AB, AC, BC, ABC. Booking room A means access to AB, AC and ABC is blocked (as the groups couldn't possible exist in A's absence).
The workspace is changing. If yesterday everybody was chasing after huge buildings, nowadays companies aim for a more lean approach, opting for serviced office spaces, coworking spaces and work hubs. I'm happy to have worked on this project.